To further assist with this purchasing policy, the Competitive Bid/Sole Source form, a copy of which is attached, must be utilized to document and verify the bidding process. Form can also be found at www.csufascbfs.org
Sole Source purchases/services must include a letter from the supplier certifying that it’s quoted price is equal to or less than that given by its competitor. The reasonableness of cost must also be documented. Sole source purchases/services exceeding $10,000 will require written justification and approval of the ASC Executive Director, Chief Financial Officer or designee. This written justification should include:
(a) unique performance factors
(b) why these factors are required
(c) what other products/services have been evaluated and/or rejected and why (d) special circumstances requiring immediate action to the purchase/service.
The Competitive Bid/Sole Source form Part 2 can be sued for Sole Source Justification.
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